American Recovery and Reinvestment Act of 2009
Edward Byrne Memorial Grant Program
State of Louisiana
click HERE for Recovery Infrastructure Projects (PDF)
Click HERE for LCLE PMT Link for ARRA Quarterly Reporting
Click HERE for ARRA (Stimulus) 1512 Report, due October 5, 2010. Download it before you begin filling it out!
Click HERE to submit Quarterly Progress Reports (QPR) via the Secure DropBox
ARRA Financial Workshops (PDF)
click HERE to see ARRA Byrne/JAG grants that were approved
Applicants are advised to check the FAQ on this website periodically before submitting applications.
Applicants are limited to local units of government, including Municipalities, Sheriff's Offices, District Attorney's Offices, Courts of Felony and/or Juvenile jurisdiction, and independent criminalistics laboratories .
|Funding Limits||Minimum Grant Amount: $5,000|
|Maximum Grant Amount: $300,000 less any direct award received|
|Independent Crime Labs||
Grants under this program are limited to 24 months in duration. Subgrantees must begin their projects on either June 1, 2009 or July 1, 2009. All grant projects must end by June 30, 2011.
The Louisiana Commission on Law Enforcement must receive all completed applications by close of business (5:00 p.m. central daylight time) on Friday, April 17, 2009. Any applications received after that time will not be considered.
A hard copy of the application kit was mailed with the announcement letter. Application kit may be downloaded by clicking on the following:
For assistance with the ARRA Byrne/JAG program, please contact:
ARRA Byrne/JAG Program Manager
225.342.1571 or Stefanie.Toombs@lcle.la.gov
All questions must be received in writing via e-mail so that both questions and answers can be posted to the FAQ in a timely fashion. Email to: Stimulus_Byrne@lcle.la.gov
Anytime prior to 5:00 p.m. CST, April 17, 2009, applications may be submitted by one of the following three options:
- Online Submission
- By Overnight Mail:
Louisiana Commission on Law Enforcement
Attention: Byrne/JAG Recovery Program
1885 Wooddale Boulevard
Baton Rouge, LA 70806-1511
- In Person:
1885 Wooddale Boulevard
Baton Rouge, LA 70806-1511
A DUNS (Data Universal Numbering System) number is required on all applications. Applications without a DUNS number are considered incomplete.
A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, simple, one-time activity. Obtain one by calling 1-866-705-5711 or by applying online at http://fedgov.dnb.com/webform/displayHomePage.do .
Central Contractor Registration (CCR) is required. In addition to the DUNS number, it is a requirement that all applicants (other than individuals) for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR registration at least once per year to maintain an active status. Information about registration procedures can be accessed at www.ccr.gov .
- Direct Award Declaration Assurances (MS WORD)
- Direct Award Declaration Assurances (PDF)
- Vehicle Waiver Request (MS WORD)
- Vehicle Waiver Request (PDF)
- Stimulus Workshop Power Point Presentation (PDF)
Do I need to apply for a Duns Number?
The Office of Management and Budget requires that all businesses and nonprofit applicants for federal funds include a Data Universal Numbering System (DUNS) number in their application for a new award or renewal of an award. Applications without a DUNS number are incomplete. A DUNS number is a unique nine-digit sequence recognized at the universal standard for identifying and tracking entities receiving federal funds. The identifier is used to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, simple, one-time activity. Call 1-866-705-5711 or apply online at http://www.dnb.com/us/ . Individuals are exempt from this requirement.
Do I need to apply for a Central Contractor Registration?
OJP requires that all applicants for federal financial assistance, other than individuals, maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR at least once per year to maintain an active status. Information about registration procedures can be accessed at www.ccr.gov .
You will need to enter the CAGE/NCAGE, 5-digit number, in the application.
What is supplanting?
As noted in the OJP Financial Guide:
Federal funds must be used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose. Supplanting will be the subject of application review, as well as preaward review, postaward monitoring, and audit. If there is a potential presence of supplanting, the applicant or grantee will be required to supply documentation demonstrating that the reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. For certain programs, a written certification may be requested by the awarding agency or recipient agency stating that Federal funds will not be used to supplant State or local funds. See the OJP Financial Guide (Part II, Chapter 3) http://www.ojp.usdoj.gov/financialguide/part2/part2chap3.htm
Is job preservation/creation a requirement to make an application from Byrne grant ?
Job preservation/creation is a measure required by BJA for Byrne/JAG grants received under the stimulus-funding act. What is actually required is that the application presents how the proposed project will stimulate the economy. Job preservation/creation is one measure of economic stimulus; however, it is one that is required.
How does a small agency obtain a sample copy of an approved grant? This would help as a guideline or rough draft.
Since each project is different and this is a competitive process, there are no sample copies of approved applications available. However, the application instructions does provide very brief examples for each narrative section.
Can you submit multiple applications for different projects?
Only one application per agency will be accepted.
Can you make one application even if your agency works in more than one parish, or do I submit separate applications to LCLE for each parish where services are provided?
Only one application should be submitted. In the application you should indicate where the services are to be provided.
Can a quasi-state agency apply?
No. The funds in this portion of the program are for units of local government.
Will confirmation be sent to confirm LCLE received application online or email?
A confirmation will be forwarded on those applications submitted online or via email.
When do I need to submit the certifications?
The Certifications of Certified Assurances and Criminal Penalties, Certifications of Non-Supplanting and the Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements must be signed in BLUE INK by the applicant agency's authorized official. These signed certifications must be submitted with the application. If submitting the application online or email, the certifications must be mailed overnight and received by this office by 5:00 p.m. (central daylight savings) on April 17, 2009 in order that the application is considered complete .
DIRECT AWARD & FUNDING LIMITATIONS
If courts and district attorneys do not receive a direct award from BJA, can they apply for the $300,000 maximun?
Yes. Provided they did not receive a portion of the direct award funds from the primary recipient.
Can an agency waive the direct award amount and apply for the maximum amount?
How is the maximum amount of the Byrne/JAG grant application determined?
The maximum amount of a Byrne/JAG grant under this program is $300,000, less any American Recovery and Reinvestment Act (Stimulus) Direct Award funds received from BJA. For example, if the City of X received a direct award of $100,000 for its police department, the City could apply for $300,000 - $100,000 or $200,000 for its police department.
If a Sheriff received a Direct Award under the Stimulus of $500,000, and shared $150,000 with City A, and $150,000 with City B for their law enforcement needs and the cities received no other direct award funding, the maximum eligibility would be:
Sheriff (retained $200,000 of direct award) eligible for $100,000
City A (received $150,000 from direct award) eligible for $150,000
City B (received $150,000 from direct award) eligible for $150,000
Are all agencies required to report any portion of Direct Award funding received or only that portion allocated to them by BJA?
Yes, any Stimulus direct award funding, whether directly from BJA or from another unit of local government from its portion of a Stimulus Direct Award must be reported and will affect the maximum funding eligibility. Agencies must report to LCLE any Stimulus Direct Award funding received within five working days from submission of application to LCLE on the funding disclosure form. This form is available on the LCLE web site under Related Documents ( http://lcle.la.gov/programs/stimulus_byrne.asp#Related_Docs ). Once the form is received, LCLE will notify the agency with its revised maximum amount. This figure will become the maximum amount that for which the agency can apply, or if the grant is in review the amount recommended for funding will be corrected to reflect the new maximum, or if the grant has been awarded, the award amount will be reduced to reflect the new maximum amount.
Does the Stimulus Direct Award adjustment from the maximum eligibility of $300,000 apply only to law enforcement agencies?
No. It applies to any agency receiving all or any portion of a Stimulus Direct Award, whether received directly from BJA or from another unit of local government. The determining factor is the original source of the funding: If it originates from a Stimulus Direct Award from BJA, it should be counted regardless of the means by which it is received.
Can you apply for both the funding that comes directly from the Bureau of Justice Assistance as a direct award as well as funding through LCLE competitive process?
Yes. To receive direct award funds you must apply directly to BJA under the local solicitation. The agency can also apply to LCLE for an amount not to exceed $300,000 minus the direct award.
If you have state/local money that could be reduced or lost, would it be considered supplanting if you replaced that money with the stimulus funds?
To deliberately reduce a budget for the receipt of federal funds would be supplanting. As long as the agency is not replacing state/local dollars with federal dollars it is not supplanting. If revenues decline or disappear, then there are no state/local funds to supplant. If, on the other hand, state/local dollars were reduced because of the availability of federal dollars, this would be supplanting.
Will courts, police/sheriff, and attorney's offices be able to file separately within a city/town or parish? Ex.: Courts $300,000; Police/Sheriff - $300,000 - $175,000 (direct award) = $125,000; Prosecutors/Attorneys $300,000
Each eligible agency can apply for up to $300,000 less the amount of any direct award funds received.
Can general parish government apply for Byrne/JAG under the ARRA separate and apart from the Sheriff (unit of local government)?
No. In Louisiana, the Sheriff is the unit of local government at the county (parish) level.
Do personnel need to be full time or part-time employees? Can they be contract employees?
Employees can be full, part-time, or contract. When tracking the job creations use the FTE concept. The Priorities Committee approved that overtime is not allowed under the stimulus funding.
Is overtime allowed?
Overtime is not allowed with the stimulus funds.
Can grants include salary for financial officers and grant writers?
The financial officer can be paid for the time devoted to the stimulus project. Salary for the grant writers IS NOT allowed.
Can the funding be used for voice/data interoperability among law enforcement and first responders agencies?
There is no barrier to such a use; however demonstrating the economic stimulus of such a project would be difficult. There are also other sources of funding that provide a better fit for this purpose such as LETPP/SHSP monies.
When is the Equipment Inventory Listing required?
Equipment refers to any item, regardless of cost, that has a life expectancy of two or more years and is not consumable. All equipment items purchased with stimulus funds must be listed on the Equipment Inventory Listing. This list must be attached to the Expenditure Request Form when seeking grant reimbursement for each reporting period. A Final Equipment Inventory Listing, listing all equipment purchased during the subgrant period, must be attached to the Final Expenditure Request form.
Is an airboat for search and rescue allowed? Can this be authorized?
Only if this is a law enforcement vehicle and the waiver was approved by BJA and the Commission.
Can a trailer be purchased to use for crime scene use?
Need to submit the request on the vehicle waiver form and submit it with your application. It would need prior approval from BJA and a waiver from the Commission.
What can be funded under the Construction/Renovation exception?
The construction or renovation of prisons, jails, and other penal institutions where inmates are housed is eligible for funding. The key is whether or not inmates are actually housed in the facility; i.e. if they sleep in the facility it is probably fundable.
Are there any special requirements beyond prior approval for construction or renovation projects using Recovery JAG funding?
Yes. If you are using Recovery JAG funding for the proposed project the requirements are different as state in the JAG Recovery State Solicitation. The requirements are as follows:
Certification regarding Infrastructure Investments: Pursuant to section 1511 of the Recovery Act, a state or local government (including a federally-recognized Indian tribal government) may not receive funds for an infrastructure investment (for example, construction or major renovation of a correctional facility) unless the Governor, mayor, or other chief executive, as appropriate, certifies that the infrastructure investment has received the full vetting required by law and that the chief executive accepts responsibility that the infrastructure is an appropriate use of taxpayer dollars. The certification must include a description of the infrastructure investment, the estimated total cost, and the amount of Recovery Act funds to be used, and must be posted on a web site that is linked to Recovery.gov. (Refer to the OJP Recovery Act Additional Requirements web page at www.ojp.usdoj.gov/recovery/solicitationrequirements.htm for the text of section 1511.)
Consistent with section 1511, all applicants under this solicitation must complete a "General Certification as to Requirements for Receipt of Funds for Infrastructure Investments," a template for which is included in the appendix. Recipients that are awarded funds for one or more infrastructure investment projects must also submit and post a certification that satisfies section 1511 as to each such specific project prior to obligating, expending, or drawing down funds for such a project. Applicants or recipients that intend to prepare a section 1511 certification should consult the OJP Recovery Act Additional Requirements web page at www.ojp.usdoj.gov/recovery/solicitationrequirements.htm . If a standard form becomes available, OJP will include a notice in the appropriate section of the web page.
These requirements have to followed if any infrastructure investments are undertaken. If your agency decides to proceed with the construction project BJA will need the required certifications from the Governor's office. Additionally the project will need to be posted on the web site linked to Recovery.gov.
updated 10/05/09 -- check often for changes